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A Guide to Selecting New Office Equipment

Your company’s office equipment should be updated every five to seven years to ensure that you’re operating with the most efficient, advanced technology available. When it comes time to pick out new office equipment in Annapolis, you’ll want to compare the cost and quality of different office printers, office copiers, and office scanners to find the best deal. Here is a helpful guide to selecting the best equipment for your company’s needs.

Office Equipment Cost
Most offices have a specific yearly budget for office equipment. While you’ll obviously have to work within that New Office Equipment Annapolisbudget, you may be able to negotiate some wiggle room with your office manager or accounting department if you can prove that updating the office’s current technology is necessary to the company’s productivity. When you have a finalized budget, compare makes and models of various color printers, color copiers, and office scanners to create a list of possible purchases. You should also consider purchasing a piece of office equipment that fulfills multiple purposes, such as a combination printer, scanner, and copier.

How Office Equipment Will be Used
If your office only uses copying and printing services occasionally, you don’t need to spend a lot of money on your next piece of office equipment. Conversely, if you work for a business that requires high volume document management services, you’ll want to buy a heavy duty office printer and office copier that can accommodate the heavy workload. If your office rarely uses scanning or faxing services, you probably won’t need to purchase more than one fax machine or office scanner for the company.

The Level of Tech Support That is Offered
If you’re buying your office equipment from a retailer, find out if they offer a product warranty or tech support package with your purchase. If your company doesn’t have an IT department, you may need to handle tech support services or repair services yourself, and you’ll want the help of a reliable customer support center.